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Workshop Examples

Personnel Development Workshop – Example with 5 Participants

Day 1
(half a day)
  • Topic planning with Customer representative

    ⇒Go / No Go Decision:
    Is this something we want to solve with Kaizen?
     
  • Interview and data collection planning
  • Customer resource needs:
    Customer representative
Day 2
  • 30 min interviews with participants
  • Additional information collection on current situation related to agreed topic
  • Analysis of current situation
  • Preparations for the workshop and meeting room setup
  • Customer resource needs:
    30 min per participant, help in data collection
Day 3
  • Face to face workshop with participants
  • Workshop outcome and summary documentation
  • Customer resource needs:
    Participants during the whole workshop

Time2LeanOn Oy
 Customer

NOTE: These 3 days are scheduled in the course of 1-2 calendar weeks.

* Example price with 5 participants and a scope fitting into 1 workshop day, including facilitator’s travel expences in Tampere area.
Customer provides suitable meeting room. Larger scope or additional participants impact the needed time in days, facilitator’s work amount and add 0.5-1 additional workshop day.

No costs if No-Go decision is made on day 1

Problem solving workshop (Kaizen) – example with 5 participants

Day 1
  • Definition of problem, scope, goal and team together with Sponsor*

    ⇒ Go / No Go Decision:
    Is this something we want to solve with Kaizen?
     
  • Interview and data collection planning
  • Company resource needs:
    Sponsor
Day 2
  • 30 min interviews with participants **
  • Additional data collection from operative process
  • Analysis of current process performance and pain points
  • Preparations for the workshop and meeting room setup
  • Company resource needs:
    30 min per Participant, help in data collection
Day 3
  • Face to face workshop with Sponsor and participants
  • In the workshop: verify as-is process, identify problems and root causes, prioritize problems, identify and prioritize solutions, define to-be process and define action plan for the change
  • Company resource needs:
    Participants whole day, Sponsor at least in the beginning and end of workshop
Day 4
  • Workshop outcome and executive summary documentation
  • Control plan creation to sustain improvements
  • Company resource needs:
    None (only Kaizen Leader)
Day 5
  • Setting up action plan follow-up and hand over to Improvement Lead*** within the company or organization
  • Final Report walkthrough with Sponsor
  • Company resource needs:
    Sponsor 1-2 hours, Improvement Lead 1-2 hours, Participants together 1-2 hours

Time2LeanOn Oy
 Customer

* Sponsor: Business Owner of the issue in the company or organization
** Participants: key people working in the operative process
*** Improvement Lead: person in the company or organization following up the progress of agreed action plan and change sustainability according to control plan

NOTE: These 5 days are scheduled in the course of 2-4 calendar weeks.

* * Example price with 5 participants and a scope fitting into 1 workshop day, including Kaizen Leader travel expences in Tampere area. Price includes also meeting room, refreshments and lunch. Larger scope or additional participants impact the needed time in days, Kaizen Leader work amount and add 0.5-1 additional workshop day.

No costs if No-Go decision is made on day 1

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